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Gi Group S.p.A. (hereinafter referred to also as "Gi"), in compliance with art. 13 of Italian Leg. Decree dated 30 June 2003, no. 196, with the so-called Privacy Protection Law (hereinafter referred to as “law”) needs to supply some information about the purpose, mode and communication scope of personal data sent by candidates for their job interview at one of our local agencies through Gi’s website or the site of any partners where Gi's job ads are published, or via email.
Specifically, collected data includes common personal data, which will be processed in compliance with this disclaimer. If candidates choose to do so, they can also share sensitive personal data, as per art. 4, par 1, section d, of the Italian Civil Code, which includes all personal data that contains the racial and ethnic origin of the person, his/her religious, philosophical beliefs or any other beliefs, his/her political opinions, membership to political parties, trade unions, associations or religious, philosophical, political or trade union organisations, their health and sexual inclinations. All sensitive data will be processed in compliance with the present regulations (especially the above-mentioned Italian Leg. decree n. 196/2003 and Leg. Decree n. 276/2003). Occasionally, to fulfil specific obligations or
to perform specific tasks required by Italian law, EU regulations, or by other regulations or national collective contracts, the company may ask for candidates’
legal data (e.g. criminal record certificate) which will be processed in compliance with the current general authorisation of the Privacy Authority in compliance with the Italian Civil Code.
DATA PROCESSING PURPOSES AND PROCEDURES
Personal data may be processed for the following reasons:
1) Candidate search & selection activities:
a) for our client companies that use our staffing services, for both temporary and permanent contracts;
b) for third-party companies;
c) for our own internal needs;
d) for the implementation of applicable employment policies or for collaborations and/or partnerships with public and private entities.
2) Communication relating to new training initiatives, including via e-mail, SMS or MMS;
3) Communication of information on Gi activities, marketing, sales activities, market surveys and statistical analyses, including via e-mail, SMS or MMS.
Personal data provided for a specific job opening will also be processed for potential, future employment opportunities, unless the candidate communicates to Gi that s/he would like to limit the use of his/her personal data specifically to the job search which s/he applied to.
Personal data will be processed manually and with digital, computer-based and/or telecommunication systems by the Gi staff members in charge of personal data processing.
Finally, personal data may also be submitted to the Borsa Continua Nazionale del Lavoro (National Labour Exchange Institute) in compliance with art. 15, Italian Leg. Decree n. 276/2003.
NATURE OF DATA COLLECTION AND CONSEQUENCES OF REFUSAL
Personal data sharing, although not compulsory, is necessary for the interested party to complete the aforementioned activities. Any refusal to share personal data will prevent Gi from carrying out the aforementioned activities. The candidate shall authorise the use of his/her personal data for processing by selecting the appropriate options at the end of this document.
SCOPE OF COMMUNICATION AND DATA SHARING
Personal data may be shared by Gi in pursuit of the purposes indicated in point 1 above, to client companies or entities, or potential clients, as well as the purposes indicated in the previous points 1, 2 and 3 to other Gi Group companies. Personal data may also be submitted to Gi Group companies for accounting and administrative reasons as well as to Gi Group companies in Italy or abroad (within the EU or outside the EU), if the person authorises Gi Group to do so, for the purposes of the goals listed in points 1,2, and 3 above. Personal data may be also communicated to third parties which are expressly authorised to manage said data-processing activities, and which provide Gi with IT or filing services. Personal data shared by candidates shall not be published.
RIGHTS OF THE INTERESTED PARTY
We inform you that, in compliance with art. 7 of the Italian Civil Code, the interested party has the right to receive confirmation of the existence of his/her personal data, even if not yet filed, and its communication in a readable format, the indication of its origin, purpose and the methods according to which such data is processed, the applied logic, the personal data of the person, the person in charge and other people or groups of people to whom data is communicated or that may see such data acting in the roles of data collection managers, its updates, changes and integrations, its deletion, or its transformation into anonymous data or the block of data processed in ways that do not comply with the law, and a declaration that such operations were brought to the awareness of the people or entities to which such data was submitted. The interested party also has the right to refuse the processing of his/her personal data for justified reasons or if such data is to be used for advertisement, direct marketing or market survey activities.
DATA CONTROLLER AND MANAGER
The data controller and manager in charge of personal data processing activities is Gi Group S.p.A, with head offices in Milan, Piazza IV November 5, in the person of its legal representative. The updated list of people in charge of data processing as appointed by the owner is available on the website and in each local branch.
The undersigned hereby authorises the communication and processing of his/her personal data to companies within the Gi Group in Italy or abroad (within the EU or outside the EU) for the purposes indicated in the points 1, 2 and 3 above: